Areas To Integrate Document Management Software Solutions

The new way of creating, storing, editing and distributing documents in a secure way through an electronic custom document management software solution is revolutionizing the approach of publishing houses, healthcare facilities, HR departments and Law firms.

IT Software

IT Software

Ivan is offering a custom document management system to facilitate remote storage access from multiple points, interoperability, workflow automation, version control, in-built security to incorporate all standards and practices.

Personal Records

Personal Records

Benefit from personal record software of our custom document management system through mobile and implementation and get better portability with Electronic Records, public health, collaborative care, Information Exchange, clinical trial, payer and insurer systems. Integrate the personal record system and ensure secure transmission and sharing of data.

Practice Management Systems

Practice Management Systems

Ivan’s professional developers come up with the most advanced Practice Management System that encompasses features such as appointment setting, resource scheduling, client registration, data extraction and custom reporting.

Electronic Records

Electronic Records

We introduce an effective electronic records management software incorporating the features like appointment setting and scheduling, managing demographic information, evaluation management, client portal management, voice recognition and handwriting, current procedural terminology codes and many more.
Search Engine Tag

Search Engine Tag

With our tag optimization techniques, we research out visibility keywords search engines and use those in our virtual document management solutions to build the ideal tags for your website's content.

Customised Document Management Software

Customised Document Management Software

Based on pre-specified parameters, you can automate specific sales and marketing tasks. In our custom document management system development, we use automation technology that hunts for prospects who meet the rule criteria on a constant basis.



We encourage electronic signatures, which give an extra degree of protection to the document management system. To build a custom document management system, we provide both stylus and mouse input, scanning of ink signatures, and hand-signature software for biometric among other services.

Open APIs for 3rd Party Integration

Open APIs for 3rd Party Integration

As a result of our APIs, you can integrate third-party software into your online apps or website, allowing you to streamline your business processes.

Custom Document Management Software Solution Development

Ivan’s proficient custom document management software solution developers implement custom document management software for large enterprises and SMBs alike. Our experienced team of custom document management software solution developers can modify your existing software to offer you a transformative experience.

Email Plugins for External Sharing

Among other things, we develop email plugins to assist you with effective SEO, email security from spam, and more. Generate leads, categorise the contacts, and nurture potential clients by using email plugins.

Logging & Tracing for Audit

For internal or external regulatory audits, our systems are developed to automate and expedite operations. Record the time, date, and user of all document edits.

Role-Based User Access

Restrict network access on the basis of the responsibilities of users inside a business using role-based access control (RBAC) technology. The RBAC solutions limit employees' access permissions so that they can only access the information needed to perform their tasks.

Multi-Stage Authentication for Security

Authenticate a user's identity for a login or other transaction, use our multi-stage authentication systems with several types of verification from different categories of credentials.

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Compliance With Regulatory Standards

Our suite of custom document management software solutions complies with the latest regulatory standards and manages data most securely and conveniently.


No matter where you're located, you'll always have access to your documents with our virtual document management solutions. To categorise documents, we create user-friendly indexing tools, which we then enrich with appropriate metadata. We also use machine learning tools to automate the DMS. As part of our services, we develop data mapping, and predictive coding and mining software to parse your documents and provide valuable insights from them.

Information Governance Solutions

In all of our virtual document management solutions, we place a high priority on traceability and data integrity. Role-Based Access Controls, permission protocols, strict authentication, and fine encryptions of coded data are all skills that our IT security specialists have. The DMS content repository as a whole can be kept secure using our services.

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Collaboration and Workflow Automation

The user experiences and user interfaces (UI/UX) that we incorporate in our bespoke virtual document management solutions allow employees to collaborate seamlessly. E-signatures, adding comments, emailing documents to third parties, and extra assets are all available as built-in functions. You may automate the delivery of papers to each appropriate party with the help of our unique workflow management software.

Document Scanning and Index Software Integration

Our custom document management system makes conversion of typed documents, forms, written notes, and other items into various digital formats, including DOCX and DOC, ODT, PDF, HTML, TXT, and EPUB, PPT etc amongst others. In order to accomplish this, we develop the software used for intelligent character recognition (ICR), optical character recognition (OCR), and optical mark recognition (OMR). Also, these gadgets are often equipped with barcode recognition technology.

API's of Document Management System

Our custom document management system includes several applications used for Content Management (CMS), Enterprise Resource Planning (ERP), Customer Relationship Management (CRM), and Human Resources. Aside from SharePoint, Box, and PandaDoc, our developers can also customise and implement open-source document management platforms (DMS).

Electronic File Cabinet Solutions

Through version control and a digital file solution, we keep detailed records of the documentation process. RMS automatically updates an audit trail of documents with personnel information and timestamps. Utilizing internal tracking technologies to encourage accountability within firms is one of the many benefits provided by our virtual document management solutions. With document management services, we'll also assist you in compliance with data retention requirements, regulatory standards, and e-Discovery requests.

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Why Choose Ivan Infotech for custom document management software solutions services for Business?

Ivan Infotech’s custom document management software solutions offer a combination of tailored services, technical expertise, scalability, and robust security. Their client-centric approach ensures that your DMS system not only meets your current needs but is also prepared for future challenges and growth. By choosing Ivan Infotech, you are partnering with a reliable and experienced provider dedicated to enhancing your document management capabilities and driving business success.

Tailored Solutions

Ivan Infotech specializes in developing custom DMS solutions that are specifically designed to meet the unique requirements of your business. This ensures that the software aligns perfectly with your workflows, processes, and document management needs.

Expertise and Experience

With a team of skilled developers and DMS experts, Ivan Infotech brings extensive experience and technical expertise. Their knowledge across various industries allows them to deliver high-quality solutions that address specific challenges and requirements.


Custom DMS solutions by Ivan Infotech are designed to scale with your business. Whether you need to manage a small number of documents or an extensive library, Ivan Infotech ensures that the system can grow with your needs.

Integration Capabilities

Seamless integration with your existing systems, such as ERP, CRM, and other business applications, is crucial for efficient operations. Ivan Infotech ensures that your DMS integrates smoothly with your current infrastructure, enhancing overall efficiency.

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EXCELLENT DESIGN, TRUSTWORTHY & RESPONSIVE STAFF First...I must say how confused I am by some previous negative reviews and suspect they reference a different company with a similar name because Ivan Infotech has truly exceeded my expectations. I cannot emphasize enough how impressed I am with the outstanding work delivered by their team. Were an absolute pleasure to work and kindness in guiding me through the process was truly appreciated.

Colleen Ogren
Scouter Medical Inc., Director of Operations

Frequently Asked Questions (FAQ)

How does Document Management Software improve productivity?

Document Management Software improves productivity by:

  • Reducing Search Time: Advanced search and indexing features make it easy to find documents quickly.
  • Streamlining Workflows: Automating repetitive tasks and simplifying approval processes.
  • Facilitating Collaboration: Allowing multiple users to work on documents simultaneously.
  • Ensuring Accuracy: Reducing errors through version control and audit trails.
What types of documents can be managed with Document Management Software?

Document Management Software can manage various types of documents, including:

  • Text Documents (DOCX, PDF, TXT)
  • Spreadsheets (XLSX, CSV)
  • Presentations (PPTX)
  • Images (JPEG, PNG, GIF)
  • Scanned Documents
  • Emails
  • Forms and Templates
What are the benefits of using Document Management Software?
  • Improved Document Accessibility: Easy access to documents from anywhere, anytime.
  • Enhanced Security: Protect documents with secure access controls and encryption.
  • Cost Savings: Reduce costs associated with physical storage and paper handling.
  • Better Compliance: Ensure compliance with industry regulations and standards.
  • Scalability: Ability to handle increasing volumes of documents as the business grows.
How can one select the correct document management software for a business venture?

Various things a business venture should keep in mind are as follows –

  • Assess Your Needs: Identify your specific requirements and use cases.
  • Evaluate Features: Look for software that offers the features you need.
  • Consider Usability: Choose a solution that is user-friendly and easy to implement.
  • Check Integration: Ensure the software integrates well with your existing systems.
  • Review Security: Look for robust security features to protect your documents.
  • Read Reviews: Consider feedback from other users and industry experts.
  • Request Demos: Test the software with demos or trials to see if it fits your needs.
Can Document Management Software be integrated with other enterprise systems?

Yes, Document Management Software can be integrated with other enterprise systems such as:

  • Customer Relationship Management (CRM)
  • Enterprise Resource Planning (ERP)
  • Content Management Systems (CMS)
  • Email Platforms
  • Project Management Tools
  • Accounting Software
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